What do we collect?IJIH collects data as below to provide services such as user registration and journal publication.
|Required||User ID, Full name, Nationality, Affiliation, Personal Postal Address, E-mail, Phone, Personal Biography|
|Optional||Academic Activities, Final Degree, Publications|
What do we do with the collected data?IJIH uses the collected information for the following purposes:
- Identification of the user for registration and membership services
- Response to the users' request and needs
- Facilitation of membership management
- Confirmation on the user registration
- Notification of IJIH activities
- Paper submission and review
How do we collect the personal data?Personal data are collected by the users' filling out of the registration form when signing up the IJIH membership.
HOW LONG DO WE KEEP PERSONAL DATA?The information collected on the IJIH website is kept for TWO YEARS FROM THE TIME OF THE LAST LOGIN.
- Activities such as logging-in shall be deemed as consent to the terms and uses of personal information.
- However, personal information such as Name, Affiliation, Country, Degree and Biography will be permanently stored with the publication of paper.
- In case the user withdraws membership or consent, his/her personal information will be destroyed IMMEDIATELY.
User's Rights to refuse and disadvantages
- A user can refuse to provide the optional information by the Personal Information Protection Act (Article 15). This will not affect his/her use of IJIH services.
02. Use and Provision of Personal Information
Third-party ProvisionThe Secretariat provides personal information to third-party(ies) conform to the PERSONAL INFORMATION PROTECTION ACT - article 17 (Provision of Personal Information) and article 18 (Limitation to Out-of-Purpose Use and Provision of Personal Information).
Delegation and EntrustmentThe National Folk Museum of Korea (hereinafter “NFMK”) duly supervises the assignee by the contract clearly stating the PERSONAL INFORMATION PROTECTION ACT – Article 25 (Limitation to Installation and Operation of Visual Data Processing Devices).
|Assignee||STONE Integrity Inc.|
|Entrusted Information||User ID, Password, Name, Nationality, Affiliation, E-mail|
|Entrusted Period||Until the termination of contract|
|Entrustment Purpose||IJIH website user data management|
03. Destruction of Personal Information
When personal information becomes unnecessary as its holding period expires, its management purpose is achieved and by any other ground, a personal information manager shall destroy the personal information without delay.
As a personal information manager destroys personal information, he/she shall take a measure to prevent the personal information from being recovered and recycled.
- Prints with personal information shall be shredded or incinerated.
- Digitalized files shall be deleted to irreversible status using technical method.
04. Methods and Procedures of Exercising Rights and Obligations
- A subject of information has the following rights in connection with the management of his/her personal information;
- Inspection of Personal Information
- Suspension, Correction or Deletion of Personal Information
- Methods and Procedures of Exercising Rights
- Liability to Compensate for Damage
- A subject of information may exercise his/her rights under paragraph I by preparing Personal Information Protection Act Enforcement Rule Attachment No. 8 and sending it via mail, E-mail, fax. The Secretariat shall take a measure immediately.
- The Secretariat shall not use or provide personal information until a subject of information completes with his/her exercise of rights.
- A subject of information may have his/her representative to exercise his/her rights under paragraph I by preparing Personal Information Protection Act Enforcement Rule Attachment No. 11
- Inspection and suspension request of personal information may be restricted under Article 35 (5) and Article 37 (2) of the Personal Information Protection Act.
- A subject of information may request a personal information manager to correct or delete his/her personal information: Provided, that if other Acts and subordinate statutes stipulates the particular personal information be collected, the subject of information shall not request the deletion thereof.
05. Inspection, Suspension, Correction or Deletion of Personal Information
A subject of information may request for inspection under Article 35, correction under Article 36, and the suspension under Article 37 according to the method and procedure prescribed by Presidential Decree, such as in writing.
06. Protection against Infringement
- CYBERPRIVACY Center
- Website : http://privacy.kisa.or.kr
- Contact Number : 118
- Postal Address : KISA CYBERPRIVACY Center, 135 Jungdaero, Songpa-gu, Seoul, Korea
- Conflict Mediation Committee
- E-mail Address : firstname.lastname@example.org
- Contact Number : 118
- Address : KISA CYBERPRIVACY Center, 135 Jungdaero, Songpa-gu, Seoul, Korea
- Cyber Crimes Investigators (SUPREME PROSECUTOR’s OFFICE)
- Website : http://www.spo.go.kr
- Contact Number : 02-3408-3573
- Address : SUPREME PROSECUTORS' OFFICE, 157 Banpodaero, Seocho-gu, Seoul, Korea
07. Protective Measures of Personal Information
The Secretariat shall take technical, administrative and physical measures necessary for securing safety abiding by the PERSONAL INFORMATION PROTECTION ACT Article 29.
- A limited and trained personal information manager is granted to access the personal information
- An internal administration plan is established for the safety of personal information
- The password is encrypted and only accessible by the user, only he/she may inspect or change.
- A security program is installed and regularly updated for the constant inspection in an attempt to prevent personal information from hacking or virus infection.
- Access authority to the database system shall be granted/changed/obliterated for the information safety control as well as installation of the Firewall system.
08. Consent and rejection to the cookies and other technologies
The IJIH website may collect collective and impersonal information through ‘cookies’. Cookies are small very small text files to be sent to the browser of the users by the server used for operation of the website and will be stored in hard-disk of the users’ computer.
The users may either allow all cookies by setting option in web browser, make each cookie checked whenever it is saved, or refuse all cookies to be saved: Provided that, if the user rejects the installation of cookies, it may be difficult for that user to use the parts of services provided by the IJIH website.
- Collected Information: ID, accessed IP, membership type, contents or services
- Functionality: Provide differentiated service according to the areas of interest
09. Supervisory Responsibilities
Effective Date: June 29, 2019